Recording & Reporting Occupational Injuries & Illnesses

What are the REcording Requirements?

According to 29 CRF Part 1904 Recording and Reporting Occupational Injuries and Illnesses, employers are required to maintain a written report on each accident, injury or on-the-job illness requiring medical treatment.  A record of each such injury or illness is recorded on the OSHA Log Form 300 and Summary of Work-Related Injuries and Illnesses Form 300A according to its instructions.  Supplemental records of each injury are maintained on OSHA Form 301.  All employers covered by the Occupational Safety and Health Act (OSH Act) are covered by these part 1904 regulations. However, most employers do not have to keep OSHA injury and illness records unless OSHA or the Bureau of Labor Statistics (BLS) informs them in writing that they must keep records. For example, employers with 10 or fewer employees and business establishments in certain industry classifications are partially exempt from keeping OSHA injury and illness records.


Annual reporting deadlines, the OSHA 300A form of all reported injuries or illnesses is to be posted no later than February 1, for three months, until April 30th. Records are to be maintained for five years from the date of preparation.

Online reporting is required to be submitted annually by March 2.  Not all employers are required to complete online reporting.  Employers will need to know their NAICS code or SIC code to determine if they are required to report online.  Click here to more information on OSHA Injury and Illness Recordkeeping and Reporting Requirements.

There are two criteria employers may fall into for online reporting:

  1. Establishments with 250 or more employees in industries covered by the recordkeeping regulation must submit information forms (300A, 300, and 301) online.
  2. Establishments with 20-249 employees in certain high-risk industries must submit information from their Form 300A annually.

OECS hosted a webinar on Recordkeeping and Reporting Requirements to share information on how to avoid recordkeeping violations, clarify what employers should or should not report, review 29 CFR Part 1904, explain aspects of the Form 300 and 300A, explain the online or Injury Tracking Application (ITA) submission requirements, and explain how to handle severe injury reporting. Recording and Reporting Occupational Injuries and Illnesses can be easy if you know what to record and when to report. Click here to watch the webinar for useful and helpful information.

Contact OECS for more information at 763-417-9599 or at